Company Introduction:

Arch is a premier retail management software package, developed, implemented, maintained and supported by Spinnaker Software. Arch is a cutting-edge product that continuously boasts first-to-market product developments.

For the Job Seeker:

With a highly-rated, professional, proven track record, and our people-focused ethos, this is a sought-after organisation to become a part of.

Important Duties and Responsibilities:

External Service Providers:

  • Bank:
    • All correspondence with bank
    • Process internet banking payments in conjunction with the Financial Manager
    • Process international payments
  • Vodacom:
    • Contact person
    • Upkeep of Vodacom account (perform an account audit)
    • Requesting new contracts, upgrades and cancellations
  • Insurance:
    • Contact person
    • Upkeep of insurance portfolio
    • Oversee renewals Submit claims and provide documentation
    • Compare insurance register with internal asset register to ensure both are up to date
  • SARS:

    • Submit annual and biannual returns to SARS
    • Liaise with SARS
    • Supply employees with IRP5’s and assist with queries

Monthly Reporting and Accounting Software:

  • Oversee all bank account reconciliations
  • Assist external auditors with annual audit
  • Ensure general ledger accounts balance
  • Review general ledger account allocations
  • Process correction journals
  • Reconcile petty cash and cheque card accounts
  • Process pos journals (New installations)
  • Capture monthly Nedlfeet payment on Sage Evolution
  • Process Zen Zero and Spitzkoppe loan account month end journals Assist all departments with Sage Evolution queries

Payroll and HR:

  • Process monthly payroll journals
  • Maintain spreadsheet of monthly salaries, including UIF, SDL, PAYE
  • Assisting employees with payroll related queries
  • Maintenance of staff purchase and loans
  • Capture staff purchase and – loans on PaySpace
  • Ensure salaries are correct on PaySpace before submitting for payment

Accounts Receivable & Accounts Payable:

  • Authorize and process credit notes
  • Process correction journals
  • Assist with ad hoc queries
  • Maintenance of staff customer account Process forex adjustments


  • Assist procurement and invoicing clerk with ad hoc queries
  • Assisting with annuity billing and invoicing Ensure that stock and general ledger balance


  • Identify skills and knowledge shortcomings and address through training
  • Ensure all team members understand their roles to play
  • Do quality control on deliverables from the finance department
  • Create an environment of harmony and team spirit in the unit

Fixed Assets:

  • Maintenance of fixed assets
  • Ensure Service Manager is kept up to date


  • Upkeep of Nedfleet cards
  • Assisting with Nedfleet card related queries
  • Request new cards and cancellations

Minimum Requirements:

  • Relevant Financial Degree
  • Previous Experience with Sage Evolution
  • Excellent Excel Skills (Formulas, Vlookup, if-statements)

Required behaviours:

  • Responsiveness
  • Propensity to own
  • Innovation
  • To simplify
  • Problem solving
  • Responsiveness
  • Routine
  • Team inclination
  • Resilience
  • Frustration Handling
  • Discipline
  • Integrity

Please note that although we endeavour to respond to every candidate individually, should you not hear from us within a period of 15 working days, please consider your application unsuccessful.

Wishing you well with your career search.